Name a merchant-side owner who can obtain the supporting record and authorize a public correction, then name the person who can publish it. Record the exact claim, its scope, evidence date, validity conditions and all public placements. Schedule a review before any stated expiry and identify changes that trigger an earlier check. If the evidence no longer supports continuing validity, remove or narrow the current claim; a renewal request or an unchanged badge does not establish renewal.
For: A research-only merchant maintaining public approval, certification or other credential claims supported by records whose validity can change.
A badge can communicate a continuing status long after the document that supported it was uploaded. Copy the words a visitor sees, including nearby headings and image text, and identify the entity, location, activity or product scope those words appear to cover. Record every page or asset that carries the claim. A correct sentence next to an overbroad badge does not resolve the whole presentation.
The FTC’s US truth-in-advertising guidance requires advertising to be truthful, nonmisleading and substantiated across media, including websites. This supports checking claims wherever they appear. It does not supply a universal certificate-renewal schedule, validate a particular phrase or establish the legal position of an unseen merchant.
This register is an operational method for keeping an already assessed claim aligned with its evidence. It does not authenticate a certificate or establish its initial scope. If the underlying claim was never substantiated, adding an owner and a review date will not repair that gap.
Separate evidence dates from validity conditions
Copy the issue date, any effective date, any expiry date and the scope exactly from the supporting record. Also record when the owner actually checked the relevant issuing body’s or provider’s status record, where one is available. The date a PDF was uploaded, the date the web page was edited and the date the evidence was checked answer different questions.
Use the conditions actually written in the record. If it has no expiry date, write that no expiry date is stated; do not translate that into permanent validity. If a condition depends on a named entity, site or activity, a change to that fact should trigger a new comparison before the store continues making the same claim.
Treat an application for renewal, a receipt for a renewal fee and a replacement approval as different records. If the supporting document expires while renewal is unresolved, the register should show that gap. Do not extend the published validity date because renewal is expected.
Give the owner a trigger and a publishing route
Assign a named person inside the business to obtain and assess the current evidence, plus a backup who takes over if that person is unavailable. Name the person authorized to change the website and the channel the evidence owner uses to request that change. An agency can edit a badge without being responsible for knowing whether its claim remains supported.
Set the review date early enough for the business’s actual document retrieval and publishing process. The interval is a merchant planning choice, not an FTC-prescribed deadline. Also list event triggers supported by the claim’s own conditions: an issuer notice, a revised scope, a changed business fact or a corrected supporting record may require action before the scheduled date.
Keep evidence received, decision made, edit requested and edit published as separate milestones. If the editor is unavailable, the owner needs another authorized route to correct or remove the claim. A calendar reminder with no person who can act does not complete this arrangement.
Close the task on the public wording
At review, choose a documented outcome: retain the exact claim because current evidence supports it, narrow it to the supported scope, remove it, or hold a planned claim unpublished while evidence is unresolved. An archived historical statement needs wording and placement that clearly distinguish past status from present status; keeping the old badge prominent can still communicate a current claim.
After an edit, inspect each listed public placement and record what is now visible, who checked it and when. Include downloadable copies and images under the merchant’s control. A corrected source file does not establish that every page using it was updated. Retain the earlier claim and its evidence in private records so the change remains traceable.
A Prism website consultation can discuss the affected public claims alongside the catalog, policies and business disclosures. Agree the pages, reporting, follow-up, fees and responsibilities before work. Prism’s findings are informational, not a certificate or a decision that a payment provider will continue processing. Ongoing monitoring is a scope question to settle, not an automatic consequence of an earlier review.
Time-limited claim register
Use one copy for each distinct claim and its supporting record. Complete the final column from actual documents and assign real people. An unresolved validity condition means the claim needs a publication decision; a new review date alone does not extend it.
Worksheet entries are not submitted by Prism’s worksheet and are not saved by the site. Use record types, availability, anonymized observations, or match/mismatch results. Do not enter government identifiers, customer names or addresses, customer messages, receipt-access links, card or bank details, passwords, or keys. Send sensitive documents only through the provider’s verified secure channel.
Time-limited claim register. The last column is for temporary notes.
Register item
Evidence or assignment
How to use it
Your entry
Published claim
Evidence or assignmentExact visible wording, badge or image text and every public placement.
How to use itIdentify the promise visitors encounter and the full set of places a correction must reach.
Supporting record
Evidence or assignmentIssuer, document reference, covered entity or activity, scope and evidence location.
How to use itRetain a private trace to the record; do not publish sensitive supporting material.
Evidence dates
Evidence or assignmentIssue, effective and expiry dates where stated, plus the date status was actually checked.
How to use itKeep each date’s meaning separate; an upload or editorial change does not refresh validity.
Validity condition
Evidence or assignmentThe continuing conditions and limits stated by the issuer or provider.
How to use itMark unstated conditions unknown; do not infer permanent or whole-business coverage.
Review trigger
Evidence or assignmentScheduled check before stated expiry and relevant change events.
How to use itChoose a workable lead time and act earlier when a stated condition changes.
Named owner
Evidence or assignmentEvidence owner, backup and person authorized to decide wording.
How to use itMake responsibility explicit and retain the handoff when people change roles.
Publishing route
Evidence or assignmentAuthorized editor, affected URLs or assets and agreed correction path.
How to use itEnsure a decision can reach the live placements before the claim becomes unsupported.
Review outcome
Evidence or assignmentEvidence obtained, retain/narrow/remove/hold decision, published wording and verification date.
How to use itClose the task only when the public result matches the documented decision.
These are temporary notes. Leaving or reloading this page may clear them. Worksheet entries are not sent automatically. If you copy notes into the consultation message and submit the form, Prism receives them as part of your request.
Limits
FTC guidance cited here concerns US advertising principles; it does not define every jurisdiction’s rules or any certificate issuer’s renewal procedure.
The register is an original maintenance worksheet, not authentication, legal clearance, certification or processing approval.
A Prism review does not itself create an ongoing monitoring commitment; confirm any continuing work in the agreed scope.
FTC truth in advertising — checked 2026-09-28. Advertising must be truthful, nonmisleading and substantiated across media, including websites. This principle does not validate a specific claim or prescribe this worksheet’s review schedule.
Prism features — checked 2026-09-21. Prism reviews product descriptions, marketing claims, policies and business disclosures within an agreed scope. Findings are informational, not a legal opinion or certification, and do not guarantee approval or continued processing.