Bank deposits include money that was not customer sales

Define the activity the application asks you to establish

Write down whether the application asks for card volume, trading history, customer receipts or another named measure, together with its entity and period. Bank credits show amounts recorded as entering the account. That alone does not identify the underlying transaction or prove that every credit answers the requested sales question.

Build the working list from the actual bank period and preserve the original record. Give each credit a private reference, amount, currency and bank date. Then add a source-document reference in a separate column. The statement's description is a lead for finding that record; a description that sounds like the business's own name or a provider name is not, on its own, a completed classification.

Establish the source instead of assigning the most convenient label

For a claimed customer receipt, identify the real payment record and the order or invoice it relates to. An invoice by itself identifies the billed activity, but the connection to the incoming funds still needs to be shown. For a transfer, find the corresponding originating-account record. For owner funding, use the genuine funding and transfer documentation. Record only what those documents establish; this worksheet does not determine whether funding is equity, a loan or another accounting category.

Use three evidence outcomes: linked to customer-payment activity, linked to another documented source, or unresolved. Keep a processor payout as a separate intermediate classification until its contents are understood. If part of a credit is supported and part is not, record the supported part and leave the remainder unmatched. Do not classify all residual credits as sales simply because you have already identified some transfers.

Look through a processor payout to the activity behind it

Stripe documents a payout as funds sent from the available balance to the bank; a payout can include multiple transactions. The payout object does not itself list those transactions. Stripe also records each funds movement as a balance transaction. Matching a bank credit to a Stripe payout therefore identifies the provider transfer, but does not make that bank amount a count or gross total of customer sales.

Stripe's balance summary report covers a selected period in settlement currency and separates gross, fee and net activity. It does not associate payouts with payment transactions. Use it to understand the period's balance activity, and use the actual supporting payout and transaction records to establish the relationship you are claiming. For manual payouts, Stripe says it does not identify the included transactions; the merchant must reconcile against its own history. If that connection remains unsupported, leave it unresolved rather than inventing a batch.

Keep bank credit dates, provider movement dates and underlying payment dates separately. A bank credit inside the requested period does not establish that all underlying customer payments occurred inside that period. Preserve currencies as shown as well. A matching amount is useful corroboration, but reference, source and period must also support the link. Another provider's settlement records need that provider's definitions.

State the supported history and the unresolved portion separately

Before preparing the application answer, make every credit in the selected bank list traceable to a classification or an unresolved entry. In the private working paper, the amounts assigned to those groups should account for the credits you started with. This checks the completeness of your list; it does not turn the customer-linked group into gross card volume or an accounting revenue figure. Do not count the same money twice by adding both its processor transaction and the later bank receipt as separate sales.

The usable result is a bounded description: which credits have customer-payment support, which come from documented other sources, and which amounts or dates remain unmatched. If the application requires a different measure, keep that requirement open until the underlying records answer it. For a Prism processing-preparation consultation, summarize the requested metric and the unresolved record relationship. Keep bank statements and funding documents out of the public form, and agree any further assistance, responsibilities, fees and terms before work.

Bank-credit source classification

Apply these checks to each actual credit in your private working list. Use non-sensitive local labels and match results in this worksheet. Keep detailed amounts and documents in your controlled records. A provider-payout match is an intermediate finding, and every unsupported portion stays unmatched.

Worksheet entries are not submitted by Prism’s worksheet and are not saved by the site. Use record types, availability, anonymized observations, or match/mismatch results. Do not enter government identifiers, customer names or addresses, customer messages, receipt-access links, card or bank details, passwords, or keys. Send sensitive documents only through the provider’s verified secure channel.

These are temporary notes. Leaving or reloading this page may clear them. Worksheet entries are not sent automatically. If you copy notes into the consultation message and submit the form, Prism receives them as part of your request.