An inventory figure does not establish fulfillment capacity
Provide a dated comparison of actual stock available to your business, outstanding committed quantities and the documented steps needed to fulfill those commitments. Identify each product and location, explain what the stock figure includes and exclude or separately identify quantities that cannot be allocated. Then show the unresolved dependency or shortfall for each affected commitment. A stock total without its date, allocation basis and fulfillment path does not establish that current orders can be supplied.
For: A research-only merchant responding to a reviewer's question about supplying the orders already committed.
Start with the period and products the reviewer actually asked about. Record when the inventory snapshot was produced and when the open-order list was produced. If their cutoffs differ, identify intervening receipts, shipments or order changes from real records. Without that bridge, describe the comparison as incomplete rather than presenting the two exports as a synchronized picture.
Match product identifiers, variations, locations and units of measure before comparing quantities. A catalog-wide quantity can hide an unavailable item needed by a particular order. A purchasing unit and a selling unit also need a documented relationship before their quantities can be compared.
Retain the original exports and explain any adjustments in a separate working record. The date you assemble the packet is not the date the goods were counted. If the only count available is older, disclose its date and the movements you can substantiate since then.
Explain what available means in your records
Ask whether the stock figure represents physical units, units owned by the merchant or units available for allocation after commitments. Those are different bases. Identify stock held for other orders, stock the operation has marked unavailable and stock belonging to another party before claiming it supports this business's commitments.
If a warehouse report already subtracts allocated stock, do not subtract those same allocations a second time in your comparison. Conversely, a gross on-hand count needs its restrictions explained before it becomes a claim about availability. Use the system's documented field definitions and the actual allocation record; do not infer the meaning from a column called stock.
Treat incoming supply separately from goods already available. A purchase order placed with a supplier is not evidence that the goods have arrived. A supplier's inventory list is not evidence that the listed quantity is committed to your business. If the model depends on direct supplier fulfillment, identify that model and the actual confirmation supporting the relevant commitment rather than describing the goods as your own warehouse stock.
Connect quantities to the remaining work
Map outstanding order lines to the stock or confirmed supply that would satisfy them. Account for documented partial shipments and cancellations so the remaining quantity reflects work still owed. Avoid using the same units to support several commitments unless the allocation record explains how each is covered.
Then trace the operational handoff: who receives the order, who can release the relevant goods, who packs them and who arranges dispatch. Use existing workflow records, actual coverage and the fulfillment party's documented commitments. A sufficient quantity can coexist with an unresolved release, packing or carrier-handoff dependency.
Separate quantity coverage from timing coverage. A stock record may support that goods exist while saying nothing about when they can be dispatched. An earlier successful shipment may show a process operated then, but does not establish capacity for all current orders. State which present dependencies are confirmed and leave unsupported dates unresolved.
Submit a bounded capacity statement
Organize the response around three findings: commitments supported by dated records, commitments depending on a documented future event and commitments with an unresolved quantity or operating gap. Name the gap precisely, such as missing allocation evidence or an unconfirmed dispatch dependency. Do not label the entire queue covered because the total inventory number is larger than the total ordered quantity.
Stripe's business-information guidance says it reviews business identification, what is sold and business risk, and may request more information when it cannot confirm those checks. It does not prescribe this worksheet as a universal submission requirement. Stripe also prohibits misleading information about the nature of the business. Those sources support accurate disclosure, not a conclusion that any stock packet establishes eligibility or provider acceptance.
Give the provider the documents it requests through its verified secure channel, subject to your authority to disclose them. For a Prism processing consultation, summarize the fulfillment model, the request and the specific evidence gap without sending private order or supplier files through the public form. Agree scope, responsibilities, fees and terms before work. The provider decides whether the response meets its request.
Inventory-to-commitment evidence table
Apply these checkpoints to each affected product and fulfillment location in your own records. Enter only nonsensitive match or gap notes here. Mark quantity coverage and fulfillment timing separately; an unknown input prevents a supported conclusion and must not be replaced with assumed stock or a shipment date.
Worksheet entries are not submitted by Prism’s worksheet and are not saved by the site. Use record types, availability, anonymized observations, or match/mismatch results. Do not enter government identifiers, customer names or addresses, customer messages, receipt-access links, card or bank details, passwords, or keys. Send sensitive documents only through the provider’s verified secure channel.
Inventory-to-commitment evidence table. The last column is for temporary notes.
Checkpoint
Actual record to use
How to interpret it
Your finding
Inventory record date
Actual record to useDated count or warehouse export, its cutoff and documented subsequent movements.
How to interpret itIdentifies when the figure was supported; the packet-preparation date does not refresh it.
Available stock basis
Actual record to useField definition, ownership or allocation basis, and unavailable quantities in the actual system.
How to interpret itDistinguish gross stock from net allocatable stock and avoid deducting an allocation twice.
Product and unit match
Actual record to useProduct, variation, location and unit identifiers in both stock and order records.
How to interpret itCompare like quantities; a total across unrelated items cannot establish line-level coverage.
Committed quantities
Actual record to useOutstanding order lines after recorded cancellations and partial fulfillment at the comparison cutoff.
How to interpret itShows remaining commitments without counting work already completed.
Incoming or supplier-held supply
Actual record to useActual supply confirmation and its scope, separately from received goods.
How to interpret itIdentify the dependency; do not call expected receipts or general supplier stock available merchant inventory.
Fulfillment dependency
Actual record to useDocumented release, order handoff, packing and dispatch responsibilities and current confirmations.
How to interpret itSeparates having units from being able to move them through the remaining work.
Unresolved shortfall
Actual record to useAffected product or dependency, supporting evidence and missing confirmation.
How to interpret itDisclose whether the gap is a quantity shortage, an operating constraint or insufficient evidence.
Response owner and next evidence
Actual record to useRole responsible for the missing count, allocation or fulfillment confirmation.
How to interpret itAssign a specific follow-up without promising an unsupported shipment date or provider decision.
These are temporary notes. Leaving or reloading this page may clear them. Worksheet entries are not sent automatically. If you copy notes into the consultation message and submit the form, Prism receives them as part of your request.
Limits
This comparison does not authenticate inventory, certify product quality or establish a shipment date without supporting records.
Stripe's information requirements and policy apply to Stripe; they do not define every provider's evidence request or approve the research-only business.
Do not enter customer orders, supplier-confidential documents, bank details or identity records in the worksheet or public inquiry. Confirm authority and a verified secure destination for requested files.
Stripe business information requirements — checked 2026-09-21. Stripe verifies business identification, whether it can support what the business sells and business risk. Unconfirmed checks can lead to further information requests. The source does not prescribe this capacity worksheet or establish its acceptance.
Stripe prohibited and restricted businesses — checked 2026-09-28. Stripe prohibits misleading information about the nature of the business and processing for undisclosed products. Accurate inventory and fulfillment descriptions do not themselves establish processing eligibility.
Discuss my processing options
Want to talk through your own processing situation?