Indexing catalog and supplier records for a provider request

The request sets the list

Read the provider's request and copy the records it names. Do not build a thicker packet than the request asks for, and do not assume every provider wants the same supplier file. If the request is silent about a record, leave that row as not requested rather than inventing a requirement.

When the request is for supplier invoices, quote it before you gather anything: which supplier it covers, which products, and which period. An invoice outside those three bounds does not answer the request, and an invoice inside them that you do not have is a missing record, not a defect to hide. Record what exists, what is missing, and the confirmation when the provider's own channel acknowledges the submission.

This index is the private purchasing record behind the catalog. Checking whether a public link opens the file a product page cites is a different task. Do not treat a public badge, a research-only sentence, or a file labeled as a certificate of analysis as the supplier record, and do not treat any of them as the provider's approval.

Use the supplier name the record already prints

Write the supplier as the invoice or purchasing record names it. If the public product page shows a different name, record both and say they differ. Do not pick the name that looks simpler. A marketplace display name, a brand, and the legal entity on the bill can be three different strings. The index should show which string came from which document.

The document date is the date printed on that document. A product the page says you bought on one date, and a file dated on another, stays as two facts until you know why they differ. You can mark the difference. You cannot, from this page, decide that the supplier is acceptable to a provider.

The catalog in the index has to be the catalog you sell

Stripe's prohibited-uses section says Stripe may not be used for products or services that were not disclosed in the account application, or to facilitate transactions for another undisclosed merchant. It also prohibits false or misleading information about the nature of the business. The practical consequence for this index is that a product still offered on the site belongs in the description of what you sell. Removing it from the packet while leaving it on the site creates two catalogs.

That Stripe rule is Stripe's. It does not say Stripe will support a research-only peptide catalog, and it does not classify your products. Another provider may ask a different question. Prism's features page says a review looks at how products are named and described and whether surrounding content is consistent. That review does not certify product legality, document authenticity, supplier approval, or product quality.

Where the file goes, and what stays unknown

If the request names a portal, an email, or another channel, that is the destination for the file. The public Prism form is for describing the business and the question. It says to leave out payment-card details, passwords, and customer records. It is not a published destination for supplier invoices or for identity documents. Do not send a third party's document anywhere unless you have authority to disclose it.

You can finish an index that shows what you have and what is missing. You cannot decide that the packet is complete for every provider, that a supplier is approved, or that the account will be opened. Scope, fees, and terms of a Prism conversation are discussed before work. The provider decides eligibility and whether the response meets its request.

Catalog-to-record index

Use the provider's request and your own purchasing records. Do not type a supplier's bank details, a customer's order, or a document you do not have.

Worksheet entries are not submitted by Prism’s worksheet and are not saved by the site. Use record types, availability, anonymized observations, or match/mismatch results. Do not enter government identifiers, customer names or addresses, customer messages, receipt-access links, card or bank details, passwords, or keys. Send sensitive documents only through the provider’s verified secure channel.

These are temporary notes. Leaving or reloading this page may clear them. Worksheet entries are not sent automatically. If you copy notes into the consultation message and submit the form, Prism receives them as part of your request.