Documenting how your store holds inventory and fulfills orders
Write the model in ordinary words before you collect paper: who owns the goods before the order, where they are held, who receives the order, and who places them with a carrier. Attach a record only when it shows that model. If the application says you hold and ship the goods, a supplier shipment does not substantiate that sentence. If a supplier ships, say so. On a WooCommerce store, the inventory fields record a stock status or a quantity. They do not establish ownership or who ships. Stripe prohibits processing for another undisclosed merchant or for products that were not disclosed. Whether a provider will support the model is that provider's decision. Do not disclose a third party's records without authority. Describe the work you need. Prism will confirm scope, responsibilities, fees, and terms before work begins.
For: An owner or authorized representative of a business that sells peptides for laboratory research use only and must support the fulfillment description in a processing application.
Updated 2026-09-21
Name the model before you pick the documents
Use one description: the business owns the goods and ships them, a named party holds them for the business and the business ships them, or a supplier ships them after the order. If more than one of those is true for different products, say which products follow which model. An application that uses one sentence for all of them is not substantiated by a mixed operation.
Comparing a public shipping promise with what you do is a different review. This page is the evidence behind the sentence in the application. A policy page that matches the model is useful context. It is not, by itself, proof of ownership or of the contract with a warehouse or a supplier.
A stock number is not ownership
WooCommerce's product-editor documentation describes an Inventory section on the product. If stock management is not checked, the product uses a stock status such as In Stock, Out of stock, or On back order. If stock management is checked, the product uses a quantity. WooCommerce also describes an External or Affiliate product as one listed on your site and sold elsewhere, with a product URL where the buyer can purchase it. Those are settings in WooCommerce. They do not apply to another platform, and the documentation does not describe them as proof of who owns the goods or which business places them with a carrier.
You can export the setting the store actually uses and label it as a software setting. You cannot point to a quantity field as a warehouse deed or as the provider's acceptance of the model. If the store is not WooCommerce, leave the software row blank rather than describing menus you do not have.
The record has to match the sentence in the application
A purchase record in the legal entity's name can support a statement that the business bought the goods. A storage agreement can support a statement that a named location holds them. A carrier pickup in the business's account can support a statement that the business tenders the shipment. A supplier's notice that the supplier shipped directly supports a different sentence. Using the supplier notice to support "we ship from our stock" would make the application and the record disagree.
Stripe's prohibited-uses section prohibits processing on behalf of another undisclosed merchant and for products or services that were not disclosed, and it prohibits misleading information about the nature of the business. State the party who sells and the party who ships. Do not describe a supplier's shipment as your own inventory. The Stripe page is not a decision that Stripe will accept either model.
Authority, the provider, and Prism
A warehouse or supplier record may belong in part to that other business. If you do not have authority to give it to a provider, do not send it. Ask the provider what it will accept instead. The public form is for the question, and it says to leave out payment-card details, passwords, and customer records.
You can decide which sentence matches the records you are allowed to use. You cannot decide that the model is eligible, what reserve would apply, or that a document you cannot disclose can be assumed. The provider that asked for the application decides. A Prism consultation can help organize the description. Scope, fees, and terms are discussed before that work, and the work is not underwriting.
Fulfillment-model evidence map
Write the application sentence only if it is the sentence you intend to submit. A record supports it only when the record is about that fact. Worksheet entries are not submitted by this worksheet or saved by this site. Use only non-sensitive summaries; do not enter credentials, government identifiers, card or bank-account numbers, private receipt links, or customer details.
Worksheet entries are not submitted by Prism’s worksheet and are not saved by the site. Use record types, availability, anonymized observations, or match/mismatch results. Do not enter government identifiers, customer names or addresses, customer messages, receipt-access links, card or bank details, passwords, or keys. Send sensitive documents only through the provider’s verified secure channel.
Fulfillment-model evidence map. The last column is for temporary notes.
Fact in the application
A record that would support it
A record that would contradict it
Your evidence
Who owns the goods before the order
A record that would support itA purchasing or ownership record in the name of the legal entity that is applying.
A record that would contradict itA record showing a supplier or another merchant still owns the goods, if the application says you own them.
Where the goods are held
A record that would support itA storage location you can point to, in a record you are allowed to show.
A record that would contradict itAn address in the application that is not the place the goods are held.
Who receives the order
A record that would support itThe system or agreement that shows the applicant, not another unnamed business, takes the order.
A record that would contradict itAn external checkout or supplier flow that sells the order elsewhere while the application says you sell it.
Who places the goods with a carrier
A record that would support itA pickup, label, or ship notice showing that party's name.
A record that would contradict itA supplier ship notice used to support a statement that your business tenders the shipment.
Stock status or quantity, if you use WooCommerce
A record that would support itThe Inventory setting on that product, labeled as a WooCommerce setting.
A record that would contradict itTreating the quantity as proof of ownership, or describing these menus if the store is not WooCommerce.
A supplier ships, if that is the model
A record that would support itThe supplier's ship notice, described as the supplier shipping, and only if you may disclose it.
A record that would contradict itCalling that shipment your own stock, or sending the supplier's file without authority.
The provider's question you are answering
A record that would support itThe exact fulfillment question on the application, copied from the form.
A record that would contradict itA model the application does not ask about, or a document sent to a channel the provider did not name.
These are temporary notes. Leaving or reloading this page may clear them. The consultation form does not include these entries.
Limits
A Prism consultation can help you organize the facts and discuss the website or processing question. The payment provider decides eligibility, pricing, reserves, and whether an account is opened or closed.
WooCommerce inventory and external-product settings are not evidence of ownership, and they do not apply to a store that does not use WooCommerce.
No fulfillment model is treated as approved. Third-party records are not to be disclosed without authority. Confirm an authorized secure channel before any requested document exchange.
WooCommerce product editor — checked 2026-09-21. The Inventory section records stock status when stock management is off and a quantity when it is on. An External or Affiliate product is listed on the site and sold elsewhere, with a product URL. The page does not describe these fields as proof of ownership or of which business ships.
Stripe prohibited and restricted businesses — checked 2026-09-21. Stripe prohibits misleading information about the nature of the business and prohibits processing for another undisclosed merchant or for products or services that were not disclosed.
Prism solutions — checked 2026-09-21. Processing preparation helps organize the business description and the questions for a provider. The provider decides eligibility and account terms. Scope, fees, and terms are discussed before work.
Prism contact — checked 2026-09-21. The public form is for the website, products, and question, and says to leave out card details, passwords, and customer records. A request is not a processing application.
Request a consultation
Describe the business and this specific question. Prism follows up by email to discuss fit and scope. An inquiry is not a processing application or an approval.