The application signer is not an owner

Separate the person doing the work from the person making the commitment

Identify who is assembling the application and who is being named as the representative or signer. Those may be the same person, but the work of entering information does not answer whether that person may make declarations or accept terms for the entity. Read the text accompanying the specific submission or signature before assigning it to a staff member.

Write down the action to be authorized and the legal entity it concerns. Keep the employee’s job title, their ownership status, and their authority for that action in separate fields. If the person holds more than one role, record each supported role without treating one as proof of the others. The question here is whether the person can perform the requested act, not how the owners divide their interests.

Match the relationship field to the provider’s own request

Stripe’s account-setup documentation asks for information about the business, product, and the person’s relationship to the business. Its verification guidance says requirements differ by country and generally cover the individual, the business, and people who own or control it. Outstanding items appear in the Dashboard. These are reasons to read the actual account request rather than use one universal signer checklist.

Copy the relationship field’s wording and any accompanying definition into your internal request record. Compare that definition with the proposed representative’s real position. If the person does not fit an available choice, keep the mismatch unresolved and ask which role or submission route applies to a non-owner representative. Do not select owner to move past the field, assign a fictitious ownership percentage, or substitute an unrelated person’s information.

A provider may need ownership or control information in addition to representative information. Naming an authorized employee does not make those separate questions disappear. Equally, a request about an owner does not automatically identify the employee who may submit the application. Use the request’s country and entity context, and do not apply Stripe’s workflow to a different provider without that provider’s instructions.

Use the entity’s records to establish the authority being asserted

Ask the person responsible for the entity’s records to identify the current record authorizing this representative to take this action. Keep an internal reference, its effective period if stated, the entity it names, and any limits on the authority. Check that the named action is covered rather than relying on a general statement that the employee handles operations.

This worksheet does not prescribe a resolution, letter, power of attorney, or other universally sufficient document. The evidence needed depends on the entity and the provider’s request. A business record may support the authority internally while the provider still asks for a different form of evidence. Record those as two separate findings: what the entity can substantiate and what the provider has requested or confirmed it will accept.

When the records do not settle signing power, leave that decision with the entity’s responsible decision-maker and qualified counsel where needed. When the uncertainty is the provider’s evidence format, ask the provider the narrow question. Do not rewrite a role or create a document purporting to grant authority that the entity has not actually granted.

Resolve the mismatch before the representative attests

If the person’s role, the action authorized, and the provider’s evidence request align, the appropriate authorized person can continue through the provider’s process. If authority is missing, the entity must resolve who can act before a signature or declaration is made. If only the provider’s role definition is unclear, preserve the prepared information and seek clarification of that field instead of changing factual ownership answers.

Keep software access separate throughout. Stripe’s account-setup guide describes inviting team members with limited access and keeping passwords private. An invitation is a way to give account access; it is not a substitute for the authority record. Do not share another person’s login to make the application appear to come from that person.

For a Prism processing-preparation consultation, describe the website, research-only products, proposed representative’s role, and the unresolved field without attaching identity documents or private authorization records. Scope, responsibilities, fees, and terms are agreed before work. Email follow-up to an inquiry is not a submitted application, booked appointment, or purchase. The provider decides document sufficiency, eligibility, and account terms.

Representative authority record

Use this as a non-sensitive index for the proposed representative. Enter roles, record references, and unresolved questions rather than identity-document contents or signatures. A completed index distinguishes evidence available from provider confirmation; it does not confer authority.

Worksheet entries are not submitted by Prism’s worksheet and are not saved by the site. Use record types, availability, anonymized observations, or match/mismatch results. Do not enter government identifiers, customer names or addresses, customer messages, receipt-access links, card or bank details, passwords, or keys. Send sensitive documents only through the provider’s verified secure channel.

These are temporary notes. Leaving or reloading this page may clear them. Worksheet entries are not sent automatically. If you copy notes into the consultation message and submit the form, Prism receives them as part of your request.